It is amazing to me how many receipts a one-truck operation can create and without a filing system they get lost.
When I used checks for everything the check number was how I found receipts, but now I write maybe 20 checks a year so that system no longer works. We have several different accounts that I need to keep track of: business checking, fuel account, credit card, savings, cash, and Bob's shop account. When looking for a receipt it is a lot easier to know which account the money was taken from.
When a receipt is created, lets say we buy fuel I use the odometer as the check number when I enter the receipt in my Quicken file. When I spend cash such as paying a toll or other small item on the receipt I start the year out with C - for cash and then 001 - so C001 and then add on from their. I also write on the receipt what category I used and with tolls it is simply named tolls. I have several categories for the truck, maintenance, truck wash, truck supplies, taxes, and on and on...
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When I used checks for everything the check number was how I found receipts, but now I write maybe 20 checks a year so that system no longer works. We have several different accounts that I need to keep track of: business checking, fuel account, credit card, savings, cash, and Bob's shop account. When looking for a receipt it is a lot easier to know which account the money was taken from.
When a receipt is created, lets say we buy fuel I use the odometer as the check number when I enter the receipt in my Quicken file. When I spend cash such as paying a toll or other small item on the receipt I start the year out with C - for cash and then 001 - so C001 and then add on from their. I also write on the receipt what category I used and with tolls it is simply named tolls. I have several categories for the truck, maintenance, truck wash, truck supplies, taxes, and on and on...
READ MORE...